Privacy Policy
圓方文化藝術中心 Round and Square Art Culture Centre
Effective Date: [Insert Date]
1. Introduction
圓方文化藝術中心（Round and Square Art Culture Centre）（“we”, “our”, “the Centre”）is committed to protecting your personal data and privacy in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you:
Register as a student
Enrol in our courses
Make payments (online or offline)
Contact us
Use our website or learning management system
By using our services, you agree to the practices described in this policy.
2. Information We Collect
We may collect the following personal data:
2.1 Student Information
Student name (Chinese / English)
Date of birth
Gender
Education level
School name
Residential area
Contact phone number
Email address
Emergency contact details
2.2 Parent / Guardian Information
Name
Phone number
Email address
2.3 Enrollment & Payment Information
Course enrolled
Payment method (online / cash / FPS / bank transfer)
Payment records and transaction ID
Billing status
2.4 Website Usage Data
IP address
Browser type
Device information
Cookies (for login session and basic analytics)
We do not collect sensitive personal data beyond what is necessary for course administration.
3. Purpose of Collection
Your personal data is collected for the following purposes:
Student registration and course enrollment
Course scheduling and attendance tracking
Payment processing and billing management
Communication regarding classes, events, or schedule changes
Customer support
Internal administrative and accounting purposes
Legal and regulatory compliance
We will not use your personal data for unrelated marketing purposes without your consent.
4. Payment Security
For online payments:
Payments are processed through secure third-party payment gateways.
We do not store full credit card details on our servers.
Transaction records are kept only for billing verification and accounting.
For offline payments:
Payment records are stored securely in our internal system.
Receipt numbers and payment history are recorded for reference.
5. Data Storage and Protection
We implement reasonable technical and organizational measures to protect your personal data, including:
Password-protected accounts
Role-based access control (admin, staff, tutor)
Secure server environment
Limited access to authorized personnel only
Personal data will be retained only as long as necessary for operational or legal purposes.
6. Sharing of Personal Data
We do not sell or rent your personal data.
We may share personal data only:
With payment processors (for online payments)
With government authorities if required by law
With service providers supporting system hosting (under confidentiality obligations)
All third-party service providers are required to handle data securely.
7. Access and Correction
You have the right to:
Request access to your personal data
Request correction of inaccurate data
Request deletion (subject to legal or accounting requirements)
Requests may be made by contacting us at:
📧 Email: info@roundandsquareart.com
📞 Phone: [Insert phone number]
8. Cookies
Our website may use cookies for:
User login sessions
Security purposes
Improving user experience
You may disable cookies in your browser settings, though some features may not function properly.
9. Children’s Privacy
As our services are designed for children, personal data is collected with the consent of parents or guardians.
Parents/guardians may request access or correction of their child’s data at any time.
10. Changes to This Policy
We reserve the right to update this Privacy Policy when necessary.
Any changes will be published on our website with an updated effective date.
11. Contact Us
If you have any questions regarding this Privacy Policy, please contact:
圓方文化藝術中心
Round and Square Art Culture Centre
Address:
Shop 751, Ground Floor, Rhythm Garden
No. 242 Choi Hung Road
Kowloon, Hong Kong
Email: info@roundandsquareart.com
Phone: [Insert phone number]